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Calendar Management

Taking HR teams beyond holiday and absence tracking

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The Basics

Keeping track of resources and important dates

Keeping track of available resources and staff whereabouts is a basic admin task for any Company, however, doing it effectively and efficiently is not always achieved. Not only that, important company dates can often clash with annual leave requests, and staff working specific work patterns can feel out of the loop. With Calendar Management you can quickly and easily make annual leave decisions, log absences and create custom categories for your Company’s own unique scenarios; our platform offers all this plus a whole lot more beyond just the Calendar!

Not just 9 to 5

For some, there are many variations of non-standard hours

Whether your Company offers unique shift patterns or hourly part-time contracts, both of which can be complex to manage, we know HR teams will spend days reconciling dates and figures at the end of each period. With Rewards Portal you can define these scenarios from the outset and let the platform calculate and manage the rest.

Approvals

Don’t get bogged down with approvals, this supports a multi-level approach

We’ve allowed any entry to under-go an approval process, and the most obvious one is Holidays. Requesting holidays is a breeze, and with Rewards Portal, approval by different management levels is also a breeze. Define your approval chain and let the platform send relevant emails to the right management levels, ensuring that requests are properly approved.

Categories

Create your own custom categories for those unique calendar scenarios

We know every Company has their own terminology and ways of logging things, so we have given you full control to create your own categories and configure them to do exactly what you need – you will be amazed at the level of detail you can set!

Conflicts

Minimum support level and conflicts at your fingertips

We recognise that many teams have a minimum support level, with Rewards Portal you can define the rules and ensure no 2 or more key members of a team are on leave at the same time. It’s all about making informed decisions, and Rewards Portal allows you to do just that!

Centralise

Create your own hub and keep all things HR together

Use Rewards Portal’s other features to manage employee details and documents effortlessly. Never lose a document or be unable to access information again; use the document store space to upload employee contracts and the staff handbook, and use custom fields to create a comprehensive employee record, capturing all the details you want to collect and store.

Security

Rewards Portal leverages security features offered by AWS and undergoes rigorous and regular penetration testing and service monitoring to ensure the platform is secure and available.

Self-service, create & manage your own content

Customise the site with corporate images and a custom colour palette to suit branding guidelines. In addition, HR teams have the control and flexibility to make content changes to the site quickly and easily.

Comprehensive audit information

The level of detail captured in the audit log will help to improve problem solving and tracking edits made by any user. The information displayed will not only give you the date and time of a change, but it will also show you the information before and after the change.

Bespoke URL

We know corporate identity is important so you can choose your own URL to fit with your company or benefits branding, whilst also making it easier for staff to remember.

Group Management

Groups are a simple yet powerful way to allow more engaging and targeted communications, this can ensure the right information, benefits or documents are accessible by those that are eligible.

Build your own reports

Produce benefit provider reports and custom spreadsheets for your HR needs, and present management information/analytics to stakeholders, effortlessly. The intuitive report builder will simply reduce the effort to produce regular reports.

Management Information

The management information provided by the site as standard will allow decision makers to see users accessing the site, from where and what they are viewing, along with other useful information.

Single Sign On

Securely single-sign-on (SSO) to your preferred benefit providers and discount shopping site. The process is straightforward and easy to implement. Employee SSO and integration APIs will be available soon!

Notification centre

Announce important information to employees using the notification centre, draw attention to the site and increase employee usage whilst sharing something employees need to know.

Document/Links Management

Upload and manage important documents and links to the site, make them generic or target them to a group or individual as required. Using rules and groups, personalised and/or relevant documents and links can be provided to employees.

Employee Note keeping

You often need a place to log a note about an employee, which could help support something in their employee record, or even to be used in their appraisal. You can be sure you have captured everything using these employee notes.

Surveys

Capture employee feedback or ask for employee input, whether company wide or to a targeted group, surveys are a great way engaging with employees and giving them a voice.

More than just a Calendar Management system

We want you to be in full control and help you simplify and centralise basic HR admin, with Rewards Portal you can communicate professionally and improve employee engagement within the company whilst keeping the calendar up to date.

Did you know?

You can also provide Total Reward Statements and Flexible Benefits to your employees using Rewards Portal?

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See how Strait Logics can transform the delivery of your employee value proposition